eFile Document Digitization and Storage Management Solution

The eFile document storage management and digitization solution is a software solution aimed at comprehensively digitizing the storage management operations of an organization. It is the first integrated software in Vietnam for this field. eFile consists of multiple subsystems corresponding to the professional groups of an agency performing storage management.
Key Features

• Archive Document Management:
  • Supports storage of various document types
  • Customizable fields and dynamic document cataloging input forms
  • Configures security levels and access permissions for archived documents
  • Manages statistics, document borrowing and returning via barcodes
  • Controls and automatically notifies documents due for destruction or transfer to the archive center
  • Builds dynamic archives with millions of documents
  • Flexible user account permission management by function
• Data Exploitation
  • Access and exploit data anytime, anywhere via an Internet connection
  • Supports exploitation on multiple device types
  • Customizable interface language
  • User access permission management for archived documents
  • Dynamic search interface
  • Simple search, advanced search, full-text search
• Document Digitization and Recognition
  • Automatically digitizes, recognizes, and converts documents from JPG, GIF, TIFF... formats to PDF, Word, Excel...
  • Digitization and recognition capability with over 90% accuracy
  • Spell-checking station configured as required
• Reporting – Statistics
  • Diverse and comprehensive report templates for all operations
  • Custom report creation as needed
• Integration Capability
  • Automatically links with the digitization and recognition system
  • Integrates with the Libol digital library software, Foldio document management software...

Main Subsystems

• Collection Subsystem
• Cataloging - Processing Subsystem
• Circulation Subsystem
• Online Search Subsystem
• Digital Resource Subsystem
• Management Subsystem
• Category Subsystem

Customers
State Records and Archives Department; Ministry of Foreign Affairs; General Department of Taxation; Vietnam Oil and Gas Group.
Partners
Awards Sao Khue Award in 2006, 2012
Interface

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